July 3, 2023In this Privacy Notice, we explain what data MegaMinds collects and shares, and why. 
Information We Collect and Share When You’re In a RoomWe need certain information to operate MegaMinds. For example, we need information about your account in order to save your avatar. Here’s the information we may receive from you:
Account information: Only teachers need an account to use MegaMinds. Students do not require an account. However, certain features (like storing your avatar), require an account. If you create an account with your email address, we store a hashed version of your email address.
Room Name and URL: Rooms and room names are publicly accessible to anyone with the URL. MegaMinds stores the name and the URL for the link you share so you and others with the link to the Room can use it again.
Avatar data: Your selected avatar and name will be shared with other participants in your room. If you’re logged in to your account, we will store your avatar. If you’re not logged into your account, we will not store your avatar.
Voice data: If your microphone is on, MegaMinds sends the audio to other users in the room. MegaMinds does not store the audio; we only receive it temporarily to transmit it to others in the room.
Chat: If you send messages in MegaMinds, MegaMinds shares it with the other users in the room. MegaMinds does not store chats; we only receive it temporarily to transmit it to others in the room.
Photos and Videos You Take, and Photos, Videos, and Objects You Upload: If you take photos and video in a MegaMinds room or upload photos, videos, or objects to a room, MegaMinds stores them so you can share them within the room. Until you remove them from the room and they will be viewable by anyone who can access the room.
Other Information We ReceiveWe use technical, interaction, error, and website analytics data to help us improve the MegaMinds experiences:
Technical data: We receive data about the type of device you use to interact with MegaMinds, as well as its operating system, language, the name and version of browser, and other data needed to load and operate a room.
Interaction data: We receive data about your interactions with MegaMinds, such as the number of rooms created, the number of users in a particular room, the start and end time of a your interaction with MegaMinds, the amount of time you interact with MegaMinds, the first time in a particular month or day that you begins to use MegaMinds.
Error Data: When MegaMinds crashes or fails, MegaMinds receives error messages which may include the room URL, response time for requests, the page you were on when you encountered the error, your operating system, browser information, and your IP address.
Website Analytics Data: We use Google Analytics (GA) to better understand how you interact with MegaMinds. For example, we collect de-identified information about the number of rooms you create or enter, your interactions with buttons and menus, your session length, your location (country, state/province, and city), language settings, your browser type and version, viewport size, and screen resolution. You can opt-out of GA data collection by installing the Google Analytics Opt-out Browser Add-on.
Who MegaMinds May Disclose Information ToAmazon Web Services (AWS): MegaMinds uses Amazon’s cloud storage service to store the information collected through MegaMinds. You can read AWS’s Privacy Notice for more information.
Search providers: You can search for images, GIFs, and 3D Models to share in MegaMinds. When you search, we will send your searches to supported third parties to fulfill the search. MegaMinds does not store your search queries or the search results. We support the following providers:
TenorSketchfabYouTubeBing
What do we mean by "personal information?"For us, "personal information" means information which either directly identifies you (like your name, email address, or billing information) or can be reasonably linked or combined to identify you (like an account identification number or IP address). We’ll always tell you what personal information we’re collecting from you. 
Any information that falls outside of this is "non-personal information."
If we store your personal information with information that is non-personal, we will consider the combination as personal information. If we remove all personal information from a set of data then the remaining is non-personal information.
How do we learn information about you?We learn information about you when:
- you give it to us directly (e.g., when you choose to send us crash reports);- we collect it automatically through our products and services (e.g., when your Firefox browser checks with us to see if is up to date);- someone else tells us information about you (e.g., when Thunderbird works with your email providers to set up your account); - or when we try and understand more about you based on information you've given to us (e.g., when we use your IP address to customize language for some of our services).
What do we do with your information once we have it?When you give us information, we will use it in the ways for which you've given us permission. Generally, we use your information to help us provide and improve our products and services for you.
When do we share your information with others?- When we have asked and received your permission to share it.- For processing or providing products and services to you, but only if those entities receiving your information are contractually obligated to handle the data in ways that are approved by MegaMinds.- When the law requires it. We follow the law whenever we receive requests about you from a government or related to a lawsuit. We'll notify you when we're asked to hand over your personal information in this way unless we're legally prohibited from doing so. When we receive requests like this, we'll only release your personal information if we have a good faith belief that the law requires us to do so. Nothing in this policy is intended to limit any legal defenses or objections that you may have to a third party's request to disclose your information.- When we believe it is necessary to prevent harm to you or someone else. We will only share your information in this way if we have a good faith belief that it is reasonably necessary to protect the rights, property or safety of you, our other users, MegaMinds or the public.- If our organizational structure or status changes (if we undergo a restructuring, are acquired, or go bankrupt) we may pass your information to a successor or affiliate.
How do we store and protect your personal information?We are committed to protecting your personal information once we have it. We implement physical, business and technical security measures. Despite our efforts, if we learn of a security breach, we'll notify you so that you can take appropriate protective steps.
We also don't want your personal information for any longer than we need it, so we only keep it long enough to do what we collected it for. Once we don't need it, we take steps to destroy it unless we are required by law to keep it longer.
What if we change this privacy policy or any of our privacy notices?We may need to change this policy and our notices. The updates will be posted online. If the changes are substantive, we will announce the update through MegaMinds usual channels for such announcements such as blog posts and forums. Your continued use of the product or service after the effective date of such changes constitutes your acceptance of such changes. To make your review more convenient, we will post an effective date at the top of the page.
Contact MegaMindsIf you want to make a correction to your information, or you have any questions about our privacy policies, please get in touch with:
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